Administrative Assistant

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

Primary Purpose of Job 主要工作目标（Job Summary 岗位简介）

With professional support to assist VP’s daily work; make reports to track business progress; Internal & External communication to make sure the efficient operation. 以专业的技能协助副总裁的日常工作;制作报表跟踪业务进展;进行部门内部和跨部门沟通，确保管理工作的有序进行

Principle Roles & Responsibilities / Accountabilities 主要职责/责任 (Major functions of the position 职位的首要职能)

1. Executive Assistant to Vice President, including complex administrative support. 帮助副总裁进行综合行政事务管理

• arrange and organize travel and hotel reservations for domestic and international travel；check visa requirements and apply for visas, prepare itineraries, reimbursement. 行程和差旅安排，签证办理，费用报销
• maintain calendar; make appointments and arrange meetings on regular or unscheduled basis; prepare appropriate notices 日程安排管理，做适时提醒和准备工作
• Documentation support, presentation preparation and protect confidential information. 文件管理，准备演讲材料，注意敏感信息的保护。

2. Meeting Arrangement 会议管理

• Organize and participate in regular leadership team meetings and cycle meetings, generate action items and minutes, and distribute communications 组织并参加部门月度管理会，做好会议记录和行动计划，沟通并跟进任务清单。
• Administrative support for business key initiates, projects or big events 项目和大型活动给予支持.

3. Regular liaison to ensure smooth execution and effective communications 日常事务的沟通协调，保证各项事务有效有序，信息传递顺畅。

• Support VP to coordinate with the Leadership Team on daily operation issues; 帮助副总裁在日常工作中与管理团队进行协调。
• Liaising with cross functional colleagues on daily operation issues. 日常事务中与不同职能部门进行沟通。
• Implement efficient company processes in accordance with SOP and meet deadline. 贯彻执行公司的操作流程, 确保工作在最后期限前完成

4. Other tasks assigned by VP 其他副总裁布置的任务

Qualification and Experience 能力与经验

1. Education/Qualifications教育程度/所获资格证书

• Minimum bachelor degree  Over 5 years relevant working experience in MNC Good skill in using MS and fluent in English

2. Job Required Competencies岗位所需胜任力

• Good communication and information management skill
• Customer focus and fast implementation.
• Language: Fluent in both written and spoken English
• Computer skill: good PC Skill

3. Travel Frequency出差频率: <25%

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.