Assistant / Operations Manager (7 months Fixed Terms Contract)

• Coordinate relationship for AXA IM Shanghai (QDLP, WFOE) with third party service providers such as Fund Accountant, transfer agents and custodians.
• Work with internal departments to ensure accuracy of client information and the timely processing of client operations.
• Support on the booking of transactions between AXA IM front office systems and reports from our service provider for Equity/ Fixed Income, FX and Derivative asset classes.
• Oversight of 3rd party relationships.
• Establish and monitor Key Performance Indicators on the services provided by third parties in China
• Support Portfolio Managers, Traders and Client Group on operations workflows (settlement, Fund Accounting, Reporting…).
• Support Front Office teams on Securities and Cash positions.
• Contribute to enhance and secure operational process
• Contribute to the management of operational risks linked to investment management processes as well as new investment products and financial instruments
• Controlling and coordinating the reporting process as well as dedicated project work
• Implementation and coordination of reporting planning (periodic / ad-hoc)
• AMAC reporting submission and CRS filing related

Daily Responsibilities

• Handle subscriptions/redemptions and provide timely update to portfolio manager and trader;
• Monitor intraday cash flow and cash balance complying with internal guidelines;
• NAV validation- Reviewing and validate NAV from FA/Custodian;
• Management fees settlement
• Work with global/Asia teams to enhance operational workflow at Shanghai office;
• Support Risk Management to mitigate operational risks related to managed funds at Shanghai;
• Assist compliance officer in breach analysis and remediation plan;
• Review management/performance fee by Finance and/or FA.
• Manage client on boarding, client due diligence, KYC, and maintain accuracy of client information with transfer agents
• Review services provided by Transaction Agent, Fund Administration and custodian, and provide feedback to Asia Operations.
• Share the administration work with the team at Shanghai office

Education/Qualifications

• Bachelor’s degree or higher

Experience

• 3-5 years’ working experience within financial institutions, formal training with Fund companies, Banks, Securities etc are preferred

Knowledge and Skills

• Mandarin & English language proficiency
• Academic training in finance or accounting is a plus
• IT competency to improve efficiency
• Project management knowledge and experience is a plus

Competencies

• Reliable, attentive, detail orientated, assertiveness, teamwork
• Local professional communication skill

We are committed to offer you an environment where you can:

Grow your potential: Be part of a forward-thinking business with internal opportunities and personalized learning paths available to help constantly develop your skills and abilities.

Shape the way you work: Work for a company which is highly committed to providing flexibility & balance to its employees, offering you a large range of benefits (hybrid working, competitive health benefits, among many others.).

Thrive within a diverse community: Play a role within a responsible company that actively recognizes and values individual differences in a diverse and inclusive workforce.

Move the world forward: Join a responsible employer that acts in favor of societal and environmental causes as an investor, insurer and company, notably through the AXA Heart in Action association. As part of our commitment to sustainability and environmental responsibility, we will celebrate your arrival by planting a tree.

The AXA Group is a global leader in insurance and asset management, with 160,000 employees serving 105 million customers in 62 countries.

We protect and advise our clients at every stage of their lives, offering products and services that meet their needs in the areas of insurance, personal protection, savings and asset management.

Our mission: To act for human progress by protecting what matters

Our values: Customer first, Integrity, Courage and One AXA

At AXA IM we are investing with a clear purpose – to make the world a better place. We act for human progress by investing for what matters. Our conviction-led approach enables us to uncover what we believe to be the best global investment opportunities across alternative and core asset classes. We are already entrusted by our clients with more than €887 billion in assets.

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AXA IM is an Equal Opportunity Employer, and we encourage candidates with disabilities or any other protected characteristic to apply. We are committed to providing reasonable accommodation to qualified applicants and employees with disabilities, when needed, to apply for a position or to perform essential job functions.

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