Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Duties and Responsibilities
1. Ensure implementation of operational strategies and procedures, focusing on achievement of the following results:
- Full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports.
- Provision of inputs to elaboration of work plans.
- Assistance in preparation of financial analyses and related reports.
2. Assistance in Finance Unit to do basic research, focusing on achievement of the following results:
- Conduct analysis on the workflow of finance unit and produce report on process optimization.
- Improve integrity of data used for Pay cycle process.
- Liaison with other United Nations agencies for information relating to payments.
3. Provide accounting and administrative support, focusing on achievement of the following results:
- Processing of financial documentation (vouchers, supporting documents, invoices, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in Quantum system.
- Follow up with other teams in the office for information relating to payments.
- Assistance to analyze and monitor financial related dashboard.
- Financial support to country office programme teams (as assigned by the supervisor).
- Maintenance of the proper filing system for financial records and documents.
4. Support knowledge building and sharing in the CO, focusing on achievement of the following results:
- Participation in the trainings for the operations/projects staff on Finance.
- Contributions to knowledge networks and communities of practice.
Competencies
- Ability to perform a variety of repetitive and routine tasks and duties related to finance screening, collecting and preparation of documentation, data input, transactions tracking, filing, provision of information.
- Ability to review data, identify and adjust discrepancies.
- Ability to produce accurate and well documented records conforming to the required standard.
- Good knowledge of financial rules and regulations.
- Strong IT skills
- Ability to provide input to business processes re-engineering, implementation of new system.
Required Skills and Experience
Education:
Degree in Business or Public Administration and majored in Accounting/Finance would be desirable, but it is not a requirement.
Candidates must meet one of the following educational requirements:
- Enrolled in a Master's or in a PhD programme
- In the final year of a Bachelor’s programme;
- Or within one year after graduation from a Bachelor’s, Master’s or PhD programme,
- Or be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program
Experience:
Usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages.
Language and Skills
Fluency in English and Chinese.
REQUIRED DOCUMENTS
Please submit your application with below documents in one PDF. For people who apply from UNDP Jobs, please note that the system will not accept the uploading of more than one document so please merge or scan all your documents into one prior to uploading.
a) CV and letter of motivation
b) Copy of school transcript
c) Indicate if you will be financially supported by any institution or programme, such as a university, government, foundation or scholarship programme, and the financial amount.
*Candidate who didn’t submit required documentation will not be further considered.
INTERNSHIP CONDITIONS
- Interns must provide proof of enrolment in health insurance plan and medical certificate of good health prior to starting the internship. Any cost arising from accidents and illness incurred during an internship assignment will be the responsibility of the intern.
- The stipend will be paid monthly. Interns will have 1.5 days of leave per month.
- Interns are responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed; Cost and arrangement for travel, visas, passports, accommodations and living expenses are the responsibility of the nominating institution, related institution or government, which may provide the required financial assistance to its students; or the intern.
- Interns must not apply for or be appointed to a position that should be encumbered by a staff number during the period of their internship. Interns are expected to fulfil the terms of their internships. Therefore, the internship must not be foreshortened for the purposes of allowing an intern to apply for a position.
- Interns are not staff members and may not represent UNDP in any official capacity.
Disclaimer
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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