POSITION PURPOSE
Support China Securities CEO Office on all aspects of business and regulatory subjects;
Work closely with Office Manager and provide administrative support;
Internship period required: 3-5 days a week for at least 4-5 months in Shanghai
DIRECT RESPONSIBILITIES
Support to Territory Management
Provide support to the Company’s CEO Office on the business transversal management;
Support CEO office in the daily regulatory reporting & filing;
Support the local regulatory reporting inventory management;
Prepare documents and presentation for the management;
Support the Company’s local procedures management;
Support to the staff onboarding and offboarding administrative tasks;
Ad hoc tasks as requested by the supervisor.
Support to Office Administration
Provide secretarial support to CEO Office;
Act as Receptionist, responsible for receiving visitors, answering incoming calls;
Control meeting room booking for clients and colleagues
Support for the various needs in maintaining the office premises, furniture, non‐IT equipment.
Monthly reconciliation of the office access reports;.
Ad-hoc documents required for General Services related.
Support to management of the Front Office mobile phones
Follow the instruction and tasks defined by Compliance procedure on Front Office Mobile Phone Management during the Trading hours;
keep record of the mobile phone deposit box;
Witness investment dealers to turn in and retrieve mobile phones and fill in relevant information to ensure accurate information.
Permanent Control Aspects
Direct contribution to BNPP operational permanent control framework.
Contribute to the implementation of operational permanent control policies and procedures in day-to-day business activities, such as Control Plan
Comply with regulatory requirements and internal guidelines
Contribute to the reporting of all incidents according to the Incident Management System
Ensure audit recommendations are resolved within the specific timeline.
TECHNICAL & BEHAVIORAL COMPETENCIES
Technical:
Proficiency in MS Excel, Word, PowerPoint and Power BI, as well as using tools for presentation to stakeholders or senior management
Strong communication skills in written and spoken Chinese and English
Familiarity with the regulatory landscape in China
Behavioural:
Self-motivated, decisive with the ability to adapt to change and competing demands with pressing deadlines for multiple tasks
High Ethical standard